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A family reunion is an exciting but often challenging event to plan. You need ideas for sending out invitations, locating the right venue, renting party equipment, and more. Here are some guidelines for planning a family reunion that will be fun for everyone.
Unless your reunion is going to be a very small and intimate affair, don’t try to handle it by yourself or only with your immediate family. While a “committee” may sound formal and bureaucratic, it just means a group of people who share responsibilities.
Choosing people from diverse ages and from different geographical areas will help you get family reunion ideas that appeal to every demographic. For example, include families with children, seniors, and single people in your planning.
A family reunion usually takes longer to plan and organize than most people anticipate. Remember that people will probably be coming from all over and will need to arrange their schedule to attend. You should start planning at least six months ahead of the date. Your family members are busy with all kinds of responsibilities and commitments and need plenty of time to put the reunion on their calendar.
Create a file where you write down all your ideas for your family reunion so you don’t lose track of anything. If you prefer, write it all down in a notebook. However, the advantage of a digital file is that it’s easy to edit and update it as you go along.
If you have a large family, the guest list for a reunion can swiftly multiply. You’ll have to set some guidelines, such as how many cousins, in-laws, great aunts and uncles, and others to invite. The people you invite may want to bring their kids, spouse’s relatives, and so on. Your event can only accommodate a certain number of guests, so you’ll have to set a limit.
Planning a family reunion, like planning any major event, starts with identifying the where and when. Choosing the best time and place to hold the reunion is often challenging. If you have family members who live in diverse parts of the country (or even the world), there isn’t going to be a location that’s perfect for everyone. Similarly, no date is going to fit everyone’s schedule. Compromising is essential. You may also just have to accept that not everyone will be able to attend. Here are some pointers on how to choose the date and location:
Planning a family reunion means dealing with many moving parts. Make sure everyone knows the best way to stay in touch to make suggestions for family reunion ideas, RSVP, or indicate a change of plans. You might even set up a website or Facebook page for the event.
While it’s convenient to have online channels available, some older family members may prefer to use the phone. One good reason to have a reunion committee is that you can clearly delineate responsibilities, as in “contact Mary to discuss food, Joe for logistics about the venue.”
Another way to use technology to your advantage is to set up Zoom or other video conferencing calls during the event to stay in touch with family members who cannot attend in person.
When contemplating family reunion ideas, you have to keep your budget in mind. Costs may include a venue, food, cooking equipment, decorations, furniture rentals, and many other expenses. If budgeting is a challenge, there are some things you can do to share the costs. You can set up a fund that people can contribute to. If you have a website for the event you can use it to request donations. Another possibility is to ask guests to contribute food and beverages rather than hiring a caterer.
It’s always fun to decorate for a party. You might want to choose a theme, such as tropical, 1920s, or anything that seems fun or appropriate. A theme helps you come up with ideas for choosing your family reunion decor. Or you can decorate for a more general party atmosphere with streamers, linens, balloons, string lights, and flowers. As much as possible, include personalized decor. For example, you could have some old family photos blown up into posters that you can hang.
While much of the fun of a family reunion involves spontaneous socializing and reminiscing, it’s also nice to plan some activities. This could include entertainment, viewing family photos and videos, going out for a meal or playing games.
Family reunion ideas often include renting items such as furniture or a party tent. Ultimate Party Tents & Events, Nashville’s leading supplier of event rentals, has everything you need to make your family reunion a success. You may want a large tent to protect guests from the elements. A dance floor or stage is convenient for entertainment. You can also find a large selection of tables, chairs, linens, and other items that make planning a family reunion more convenient.
Contact us with any questions or for any recommendations on rental items for your family reunion.
A family reunion is an exciting but often challenging event to plan. You need ideas for sending out invitations, locating the right venue, renting party equipment, and more. Here are some guidelines for planning a family reunion that will be fun for everyone.
Unless your reunion is going to be a very small and intimate affair, don’t try to handle it by yourself or only with your immediate family. While a “committee” may sound formal and bureaucratic, it just means a group of people who share responsibilities.
Choosing people from diverse ages and from different geographical areas will help you get family reunion ideas that appeal to every demographic. For example, include families with children, seniors, and single people in your planning.
A family reunion usually takes longer to plan and organize than most people anticipate. Remember that people will probably be coming from all over and will need to arrange their schedule to attend. You should start planning at least six months ahead of the date. Your family members are busy with all kinds of responsibilities and commitments and need plenty of time to put the reunion on their calendar.
Create a file where you write down all your ideas for your family reunion so you don’t lose track of anything. If you prefer, write it all down in a notebook. However, the advantage of a digital file is that it’s easy to edit and update it as you go along.
If you have a large family, the guest list for a reunion can swiftly multiply. You’ll have to set some guidelines, such as how many cousins, in-laws, great aunts and uncles, and others to invite. The people you invite may want to bring their kids, spouse’s relatives, and so on. Your event can only accommodate a certain number of guests, so you’ll have to set a limit.
Planning a family reunion, like planning any major event, starts with identifying the where and when. Choosing the best time and place to hold the reunion is often challenging. If you have family members who live in diverse parts of the country (or even the world), there isn’t going to be a location that’s perfect for everyone. Similarly, no date is going to fit everyone’s schedule. Compromising is essential. You may also just have to accept that not everyone will be able to attend. Here are some pointers on how to choose the date and location:
Planning a family reunion means dealing with many moving parts. Make sure everyone knows the best way to stay in touch to make suggestions for family reunion ideas, RSVP, or indicate a change of plans. You might even set up a website or Facebook page for the event.
While it’s convenient to have online channels available, some older family members may prefer to use the phone. One good reason to have a reunion committee is that you can clearly delineate responsibilities, as in “contact Mary to discuss food, Joe for logistics about the venue.”
Another way to use technology to your advantage is to set up Zoom or other video conferencing calls during the event to stay in touch with family members who cannot attend in person.
When contemplating family reunion ideas, you have to keep your budget in mind. Costs may include a venue, food, cooking equipment, decorations, furniture rentals, and many other expenses. If budgeting is a challenge, there are some things you can do to share the costs. You can set up a fund that people can contribute to. If you have a website for the event you can use it to request donations. Another possibility is to ask guests to contribute food and beverages rather than hiring a caterer.
It’s always fun to decorate for a party. You might want to choose a theme, such as tropical, 1920s, or anything that seems fun or appropriate. A theme helps you come up with ideas for choosing your family reunion decor. Or you can decorate for a more general party atmosphere with streamers, linens, balloons, string lights, and flowers. As much as possible, include personalized decor. For example, you could have some old family photos blown up into posters that you can hang.
While much of the fun of a family reunion involves spontaneous socializing and reminiscing, it’s also nice to plan some activities. This could include entertainment, viewing family photos and videos, going out for a meal or playing games.
Family reunion ideas often include renting items such as furniture or a party tent. Ultimate Party Tents & Events, Nashville’s leading supplier of event rentals, has everything you need to make your family reunion a success. You may want a large tent to protect guests from the elements. A dance floor or stage is convenient for entertainment. You can also find a large selection of tables, chairs, linens, and other items that make planning a family reunion more convenient.
Contact us with any questions or for any recommendations on rental items for your family reunion.
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Michelle has been in the event rentals business since 2008 when she started The Ultimate Party Store to provide affordable and high-quality party decorations for any event. After dabbling in providing table and chair rentals, Michelle opened Ultimate Party Tents and Events, fully committing to providing everything anyone would need for an event in the Nashville-Hendersonville area. As a local business owner, she gives back to her community by volunteering her time to local organizations and events.
